How can I show a payment QR code on my invoices?

Updated 28 minutes ago ​ by

Customers paying by bank transfer normally type in the IBAN, the amount and the payment reference by hand, and one wrong digit leads to questions. The payment QR code on the invoice removes that step: your customer scans the code with their banking app and every payment detail is already filled in. You switch the code on per payment method in the admin interface. In this guide we show you how to set it up and what appears on the invoice.

Requirements

Two fields must be filled in on the payment method before a QR code can be generated:

  • IBAN
  • Name of bank account holder

Both entries are used for the e-invoice as well as for the payment QR code.

Switching on the payment QR code

  1. Log in to the admin interface.
  2. Hover over Products in the main navigation at the top and select Payment methods from the dropdown menu.
  3. Click the yellow pencil icon to the right of the payment method you want to edit.
  4. Click the Settings tab in the dialog.
  5. In the Payment section, fill in IBAN and Name of bank account holder.
  6. Switch on Show payment QR code.
  7. Click SAVE at the bottom of the dialog.

The QR code appears on the PDF invoice from the next invoice created with this payment method.

Important: If the IBAN or the name of the bank account holder is empty, no QR code appears on the invoice, even with the toggle switched on.
Note: The setting is switched off by default and always applies to that one payment method only. Switch it on where it makes sense, for example on "Bank transfer" or "Payment on account", not on cash or card payments.

What appears on the invoice

The Pay with QR code section sits on the PDF invoice directly after the invoice text and contains:

  • The QR code to scan
  • The name of the account holder
  • The IBAN
  • The payment reference, which is your invoice number
  • The amount

The section appears once per invoice, not on every page.

Note: The QR code follows the SEPA standard for credit transfers and can be read by common banking apps. Your customer sees the amount and the payment reference in their app before confirming the transfer and can check both.

Two QR codes on the invoice, and what they do

Your invoice can carry two QR codes with different purposes:

  • Payment QR code: sits after the invoice text under the heading "Pay with QR code" and is used for the bank transfer.
  • QR code in the footer: is there for legal fiscalization. In Germany the heading above it reads "Fiscalization", in Austria "Invoice signature". Without an active TSE or signature, the QR code for the digital receipt is shown here instead.

Invoices paid with several payment methods

If an invoice is settled with several payment methods, ready2order generates a separate QR code for each partial payment whose payment method has the payment QR code switched on. Each code carries the amount of that partial payment. The amounts are not combined, because different bank details can be stored per payment method.

Tip: Until now a transfer QR code could only be recreated with an external generator and the "QR code content" field in the invoice settings. That is no longer necessary. You can read more about the remaining invoice settings in the article Basic settings for invoices, and more about payment methods in the article Add, manage and set up payment methods.

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