Column names in the data import

1. Here we explain what the different column designations in the product import template mean.
2. Ready2order ID

You do not need to fill in this field if you are importing a product for the first time.

If you want to update your products, you can do this by exporting the products, making the changes and importing the products again.

Based on the Ready2order ID, the system recognizes that these are not new products.

Here you can find all information about data export.

1. External reference (ID)
   You do not need to fill in this field.
   If you export and then import a product, the products are recognized by their "ready2order ID" and updated with the new data.
   However, if there is an external reference to the products ("External reference (ID)"), a new product is created, regardless of whether the "ready2order ID" is specified or not.
2. Item number
   This field is not mandatory!
   If your products have article numbers, add them here. If you don't have any but need some, then label the field with 1,2,3,4,5,6, ...
3. Barcode
   Barcode = Barcode
   You do not need to fill in this field if your products do not have a barcode
4. Product name
   Product name e.g. chicken Wiener schnitzel
5. Alternative name on receipt
   You can use this column if you want something else to appear on your receipts

1. Alternative name on POS screen
   You can fill in this column if you want the product to be labeled differently in the checkout interface.

1. Product description
   Product names are only displayed in the administration interface, NOT on the receipts or invoices! This function is for internal purposes only
2. Manual price
   If you have not set a fixed price for a product, you can activate manual price entry. How to activate/deactivate this function:
   
   write a "0" to deactivate the product
   write a "1" to activate the product

1. Manual quantity input
   Manual quantity entry is used so that you have to enter a quantity when placing an order. How to activate/deactivate this function:
   
   write a "0" to deactivate the product
   write a "1" to activate the product

1. Price, VAT, price base
   If manual price entry is deactivated, you must enter a price, the VAT and the price basis (gross/net).
2. Product activated
   If a product is deactivated, it will not be displayed in the cash register. It cannot be found in the cash register or under products.
   
   write a "0" to deactivate the product
   write a "1" to activate the product

1. Favorite
   If you mark a product as a "Favorite", this product will appear in the checkout interface in a window for "Favorites" (yellow star).
   
   So you can find your favorite products immediately.

1. Accounting code
   
   You can find out how to add account numbers in the administration interface here. You can now add the product to an account.
   
   For example: Cappuccino --> 4000 Revenues 20%

1. Sold out
   
   With this function, certain products will be visible in the cash register interface, but they cannot be added to the invoice. (These products are highlighted in red).

1. Product variations enabled
   
   You have the option of creating product variations when importing products.
   
   write a "0" to deactivate the product
   write a "1" to activate the product

1. Product ingredients activated
   
   This function is helpful and important if you want to track the stock of your products and their components.
   
   write a "0" to deactivate the ingredients
   write a "1" to activate the ingredients

1. Enable stock
   write a "0" to deactivate the stock
   write a "1" to activate the stock
2. Stock, reorder level , safety stock, product unit

• Stock level

Indicate how much of a product you have in stock for a better overview

• Reorder level: You can set a reminder as soon as there are too few products in your warehouse.

Example: Reorder level of Coke 20: as soon as you reach 20 units of Coke, you will receive a message

• Safety stock: Minimum stock of Fanta is 10. A message appears and you can no longer sell Fanta
• Product unit: Kilo, gram, ton, liter, mililiter, centiliter, hour, piece, centimeter, meter, cubic meter, square meter, cubic meter, bottle, bag, pallet, can, bag, pair,

1. Product group
   Attention mandatory field! Enter a product group
   for example:
   for salad --> side dishes
   for cola --> drinks/non-alcoholic drinks
   for a white polo shirt --> T-shirts/shirts
   for cigarettes --> other
2. Product type
   Is your product a food, a drink or other? For food choose food, for drinks choose drink. This can also be seen in the import template.

1. Product color
   In the checkout interface, you can mark your products with different colors.
   You can use these colors: bgBlue, bgBrown, bgCoral, bgFuchsia, bgGold, bgGreen, bgYellow-Green, bgLight blue, bgLight brown, bgLight green, bgOrange, bgPink, bgPurple, bgRed
2. Express mode
   Products are printed immediately without billing. This is particularly important for waiters at the bar.
3. Highlight product on receipt
   write "0" to deactivate this function
   write "1" to activate this function
4. Create product with variants
   If you activate this option, you MUST select a side dish in the cash register interface when taking the order
   Example: Someone orders the lunch menu. The customer must select a side dish
5. Sort index
   In this column, you can choose the order in which the imported products should be displayed in the checkout.
   Use the numbers 1,2,3,4, ... to sort the products
6. Product discountable
   write "0" to deactivate this function
   write "1" to activate this function
   This determines whether the product is discountable or not
7. Supplier data
   To import your suppliers, please enter at least the supplier name, the purchase price sales tax and the net and/or gross purchase price (please do not enter a supplier ID).

How did we do?

Related Articles

• Perform a data import
• Import of accounting accounts
• TSE notification obligation – Changing data